Chamber of Commerce of Eastern Connecticut

Request For Proposals

This is a new section on the site designed to post requirements and Request for Proposals (RFP's) for services that the Chamber of Commerce of Eastern CT is interested in procuring.

Purchasing Policy
Expenditures relating to Chamber activities require the following:

A Finance Committee authorized budget and an authorized signature on a chamber purchase requisition form.
Purchase orders of $500 or more require solicitation of at least 3 written bids
Every effort will be made to purchase goods and services from chamber members.
Exceptions to this policy may be granted by the Executive Committee of the Board of Directors.
Bids should be directed to the Director of Finance or in his/her absence, the President of the Chamber.

Current RFP’s out for bid:
Current RFP's out for bid:

1. Speakers/Presenters 2009 Business Education Series: We are currently looking for speakers/ presenters for the 2009 Business Education Series.

The Eastern Connecticut Chamber of Commerce, Inc strives to create and maintain a positive business climate that meets the needs of our members by supporting economic development and growth in the region.

In our effort to bring our members cost effective business training the Business Education Series was developed. The Business Education Series focuses on providing business owners with the tools and know-how needed to run their organizations more effectively and productively. For a detailed account of submission guidelines please click here.

2. Printer for the 58th Annual Citizen of the Year Program

Please provide two quotes:

Pages: Quote 1: 4 pages 16 panels

(including cover)

Quote 2: 5 pages 20 panels

(including cover)

Size: 11”x17” Flat to 8.5”x11” Folded

Color: Classic Natural White

Quantity: 450

Weight: Cover: #65 Glossy

Inside Pages: #60 Text

Ink Cover: Full Color

Ink – Inside: Black with a full color middle spread

(two panels)

No bleed

Scored & Stapled

Digital files to be supplied

Printing must be completed and delivered by: Morning of May 5^th

RFP deadline: April 10

Bid winner to be notified: April 11

Program to be electronically sent to printer: April 28 before Noon

The following In-kind sponsorships will be considered:

Gold Sponsor ($4500 value)

· High priority recognition in all publications, marketing materials, advertisements, and evening of the event

· Half-page ad on the inside cover of the program (8”W X 5.125”H)

Silver Sponsor ($2000 value)

· Priority recognition in all publications, marketing materials, advertisements, and evening of the event

· Quarter-page ad in program (3.875”W X 5.125”H)

Bronze Sponsor ($1000 value)

· Recognition in all publications, marketing materials, advertisements, and evening of the event

· Business card ad in program (6.875”W X 2.45”H)

Please Note: By submitting a bid, the RFP winning bidder understands and agrees to complete the terms of the RFP. By not fulfilling RFP obligations, they will remove themselves from consideration in any future RFPs.

Contact
We require one (1) hardcopy of the quote/proposal be mailed to the following contact or an electronic copy sent via e-mail. All questions should also be directed to the same contact. Questions about this Request/RFP should be submitted to Sheri Cote, Director of Finance and Administrative Services 860-464-7373 or via email at scote@chamberect.com by 5:00 p.m. (Eastern Standard Time). CCEC will respond to all received RFP's submitted upon the deadline date.

Additional Information
This Request/RFP in no way obligates CCEC to award an agreement, nor does it commit CCEC to pay any costs incurred in the preparation and submission of a proposal. CCEC will judge on the best value presented and reserves the right to award this proposal based on the initial evaluation of offers without discussions. Responses received after this date and time shall not be accepted and shall be considered non-responsive.